Effective Date: June 29, 2026

 

At EarthWell Foundation, we deeply value your trust and are fully committed to protecting your personal information and privacy rights. This Privacy Policy outlines how Stand Strong Alabama, Inc. (doing business publicly as EarthWell Foundation, hereinafter referred to as "we," "us," or "our") collects, utilizes, stores, shares, and safeguards your data when you visit our website, participate in our initiatives, or interact with our services.

By accessing our website or utilising our services, you explicitly consent to the data collection and operational practices described in this policy.

 

1. Information We Collect

To effectively manage our community programs, process donor funding, and optimize our digital outreach, we may collect two fundamental categories of information:

​

A. Personally Identifiable Information (PII)

This refers to data that can be used to identify or contact you specifically. We collect this information only when you voluntarily provide it to us (e.g., when signing up for our newsletter, registering for a wellness pop-up event, completing an inquiry form, or submitting a donation). This may include:

​

• Full name, mailing address, primary email address, and telephone number.

• Professional affiliation or corporate details (for sponsors, community partners, volunteers or tech volunteers).

• Financial & Transactional Data: When processing charitable donations or event tickets, your full credit card, debit card, or bank account information is captured. This data is handled entirely and securely by our PCI-compliant third-party payment gateways; EarthWell Foundation never stores or retains your raw financial credentials on our internal servers.
   

B. Non-Personal and Analytical Data

This refers to data that does not directly reveal your identity but tracks user behavior and technical configurations. This is automatically captured through cookies and server logs when you browse our site, including:

​

• Internet Protocol (IP) addresses, browser type, device type, language preferences, referring URLs, and operating systems.

• Interaction specifics, such as pages viewed, links clicked, timestamps, and general geographic location data.

 

2. How We Utilize Your Information

​

We utilize the data we harvest strictly to advance our mission of environmental literacy, localized resilience, and community wellness. Specifically, your data is used to:

​

• Administer, secure, maintain, and optimize our digital website infrastructure.

• Efficiently process philanthropic contributions, manage donor databases, and issue formal IRS tax-deductible receipts.

• Coordinate, schedule, and send transactional confirmations regarding our community fitness pop-ups and eco-literacy workshops.

• Distribute newsletters, strategic operational updates, campaign announcements, or promotional content regarding EarthWell Foundation initiatives (users may opt out at any time).

• Investigate, prevent, or address potential security breaches, fraudulent activity, or technical errors.

• Comply with state and federal legal obligations, regulatory compliance demands, or lawful judicial requests.
   

3. Information Sharing and Disclosure

​

We do not sell, rent, trade, lease, or commercially exploit your personal information with third parties. Your data is shared only under the   strict, controlled conditions outlined below:

​

• With Trusted Service Providers: We may disclose necessary PII to verify third-party contractors, software vendors, and cloud hosts who perform administrative operations on our behalf (e.g., automated email delivery platforms, secure database hosting providers, and payment processors). These partners are bound by strict legal confidentiality clauses and are contractually prohibited from using your data for any independent or secondary purposes.

• For Legal & Compliance Frameworks: We may disclose your information if legally required to do so by local, state, or federal authorities, or if we believe in good faith that such disclosure is absolutely necessary to protect our organizational rights, safeguard your safety, or comply with an active judicial proceeding or court order.
   

4. Cookies and Tracking Technologies

​

Our website utilizes standard cookies, web beacons, and pixel tags to enhance navigation, remember user preferences, and compile aggregate traffic analytics.

• Control: Most web browsers are configured to accept cookies automatically. You maintain the complete right to alter your browser’s administrative configurations to block or clear cookies. Please note that disabling cookies may alter or limit certain interactive features of our web experience.

 

5. Enterprise-Grade Data Security

 

We take data protection seriously and implement rigorous technical, physical, and administrative security measures designed to safeguard your personal data from unauthorized access, accidental alteration, disclosure, or destruction. We utilize industry-standard data encryption protocols (SSL/TLS) for data in transit and restrict access to PII strictly to authorized staff members, directors, or core technical volunteers who require that information to execute organizational tasks.

​

6. Third-Party Web Links

​

Our digital platform may feature hyperlink portals directing you to external, third-party sites (e.g., localized municipal recycling authorities, news outlets, or brand partners). EarthWell Foundation has no operational control over and assumes zero liability for the independent privacy frameworks, cookie policies, or content of external websites. We strongly advise you to review their specific privacy disclosures before submitting sensitive personal data.

 

7. Children’s Privacy Mandate

​

In compliance with the Children’s Online Privacy Protection Act (COPPA), EarthWell Foundation does not knowingly request, collect, or store personal information from individuals under thirteen (13) years of age. Our digital services and environmental initiatives are designed for general audiences. If we discover that a minor under 13 has inadvertently provided PII to our database, we will execute immediate technical deletion protocols to securely purge that information.

​

8. Your Data Protection Rights

​

Depending on your jurisdiction, you have specific personal rights regarding your data. EarthWell Foundation grants all global and regional users the right to:

• Request an operational summary or a copy of the personal data we store regarding you.

• Request immediate corrections to inaccurate or incomplete PII in our database.

• Request the complete administrative erasure/deletion of your personal data from our operational repositories.

• Withdraw previous consents granted for promotional communications or newsletter updates by utilizing the "Unsubscribe" mechanisms built into our correspondence.

To exercise any of these data protection privileges, please contact our privacy compliance team directly via the communication channels listed in Section 10.

​

9. Modifications to This Privacy Policy

​

EarthWell Foundation reserves the right to amend, update, or overhaul this Privacy Policy at any time to remain fully aligned with changing data privacy legislation and shifting organizational practices. Any structural updates will be posted immediately on this page   with an updated "Effective Date." We strongly encourage you to review this policy periodically to remain fully aware of how we protect your personal information.

​

10. Contact and Compliance Inquiries

​

If you have any questions, compliance concerns, or formal structural inquiries regarding this comprehensive Privacy Policy, please reach out directly to our administrative office:

​

• Legal Entity: Stand Strong Alabama, Inc. (dba EarthWell Foundation)

• Email: info@earthwellfoundation.org

• Phone: (256) 469-3101

• Mailing Address: 11310 Memorial Parkway SW, Suite F261, Huntsville, AL 35803
  
     "© 2026 Earth Well Foundation. Earth Well Foundation is a registered trade name of Stand Strong Alabama, a registered 501(c)(3) nonprofit organization."